Presentations form a huge part of communication in modern times, be it in the boardroom, at school, or in an online conference. It is quite common to create such a PowerPoint (PPT) in Microsoft PowerPoint. However, there arise circumstances when converting a PowerPoint to a PDF may be required. Normally, PDF or Portable Document Format, files are usually interoperable in nature. This is to say, files preserve their formatting and display the same way on different devices with different operating systems. In this post, we will check out a variety of ways to convert a PowerPoint Presentation into a PDF, with applications, and benefits.
Why Should You Convert PowerPoint to PDF? Why convert PowerPoint to PDF? There must be a good reason why you need to convert PowerPoint files into PDFs. Some reasons include:
Universal Use: A PDF file can be opened on almost every device with the same layout and formatting as the original regardless of the device it is accessed from.
Security: A PDF file can be encrypted and password-protected, that is to say, your content is safe from unauthorized access or alternating.
File Size Reduction: In most cases, PDF files are generally smaller in size compared to PowerPoint, making them easier to share via email or cloud services.
Non-Editable: The PDF document is non-editable, meaning the user will not be able to change the content without your permission. This feature allows the author to display materials while keeping the integrity of the original work.
How to Convert PowerPoint to PDF There are multiple ways to convert a PowerPoint presentation to a PDF. Below are the most common methods:
Using Microsoft PowerPoint Microsoft
PowerPoint has its own way to directly convert the presentation into a PDF. Here is how:
- Open Microsoft PowerPoint: Launch the Microsoft PowerPoint application.
- File: Click on File at the top left corner.
- Save as: Click Save As from the dropdown.
- Select PDF: In the Save as type dropdown menu, choose PDF.
- Save the file: Mention the name and destination folder, and click “Save”. Your PowerPoint will be generated into a PDF file.
With the Help of Online Conversion Tools – OneConvert
OneConvert can help you convert a PowerPoint file to a PDF format without having to go through the process of downloading yet another application on your computer. Here is how you go about it:
- Access OneConvert.com: It is one of the free online conversion services providers.
- Upload your PowerPoint file: You can upload or just drop your PowerPoint file in the designated area.
- Convert the file: Click on the convert button. The system will process your file and convert it to a PDF.
- Download your PDF: Upon the completion process of conversion, download the PDF file to your device.
Advantages of PDF Over PowerPoint
Consistency: PDFs ensure that your design, fonts, and layout of the presentation remain the same on every page and on every display program.
Professionalism: A presentation in PDF format is always considered professional and well-designed.
Printing: PDFs ensure everything is set so that you get quality printouts, maintaining a specific layout.
Easy Distribution: As PDFs are less in size and are fit for everything, they are easiest to distribute through email or any platform.
Conclusion
Converting PowerPoint to PDF has a host of benefits. Such conversions are mainly done for accessibility and security concerns, in less size of the file, and consistency of layout. Whether that’s through features in PowerPoint itself, online file conversion tools, tools from Adobe, or Google Slides-powered, you now have multiple ways of PowerPoint to Pdf.